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Is your load ready for the truck?

Tick these off before pickup. It takes about ten minutes with the machine in front of you. Your checks are saved on this device only.

0 of 19 ready

01 · Measure the unit

Height and weight decide the trailer and whether permits apply. A wrong number is a common reason a truck shows up and cannot load.

Overall length, width, and height measured with attachments as they will ship
Operating weight confirmed from the spec plate or manufacturer sheet
Buckets, blades, and booms lowered or removed, and the shipping height re-measured
Any removed attachments listed so they ship on the same load or are planned separately

02 · Prepare the machine

Drivers secure what they are handed. Loose parts and fluids cause delays at the yard and problems at scales.

Loose items removed from the cab and deck, or strapped down
Visible fluid leaks fixed or noted before pickup
Machine starts and drives onto a trailer under its own power, or the shipper has said it does not run
Tie-down points identified and accessible
Fuel at a modest level, not topped off

03 · Pickup and delivery sites

Lowboys and step-decks need room. Tight gates, soft ground, and low wires are decided before dispatch, not on arrival.

Full pickup and delivery addresses, with gate codes or yard instructions
Room for a long trailer to pull in, turn, and pull out
Firm, level ground where the trailer will sit for loading
Overhead wires, trees, and low bridges near the site noted
Loading equipment (forklift, crane, ramp) available if the unit does not drive on
Site hours and a contact name and phone for each end

04 · Paperwork

Missing documents hold trucks at the gate. Having them ready keeps the pickup window you were quoted.

Bill of lading details: shipper, consignee, unit description, serial number
Proof of ownership or release from the seller, auction, or dealer if buying
Photos of the unit from all four sides taken before loading
Ready and delivery dates, and how flexible each one is

Have most of it? That is enough to quote.

Tell the Rate Desk the unit, size, and lane. A dispatcher confirms the all-in price inside one business hour, and you pay nothing until the unit is loaded.

Get my quote or call (415) 527-9847

Questions

Who fills out this checklist?

Whoever is closest to the machine. Many shippers forward it to the yard or site crew so they can check measurements and access before the quote is confirmed.

What if I cannot check every box?

Send what you have. Unknown items are not a problem as long as the dispatcher knows about them before the truck is booked, so the price and trailer can account for them.

Does AIG pull the permits?

Yes. On any AIG-booked load, permits are pulled by AIG and priced into the quote, so nothing changes at pickup.